Privacy Policy

Scope

Quick Ping operates a website and CRM at https://aquickping.com and a related Chrome extension. This Privacy Policy explains how we collect, use, disclose, and protect information when you use our website, CRM, Chrome extension, and related services.

This policy is intended to be the source of truth for both the website and the Chrome extension unless a product-specific notice explicitly says otherwise.

Information We Collect

We collect information you provide directly, information needed to operate your account and workspace, and limited technical information about how the service is used.

• Account and workspace information, such as your name, email address, authentication details, billing or subscription details, and workspace settings.
• CRM and productivity data that you choose to create, upload, import, or sync from non-Gmail sources, including records, notes, contacts, company details, and job application data.
• Public-web and user-directed extension data, such as information you choose to capture from sites like LinkedIn or job boards while using the extension.
• Technical and operational data, such as device or browser details, log data, configuration state, diagnostics, timestamps, and connection events needed to run, secure, and troubleshoot the service.

How Gmail Access Works

If you choose to connect Gmail through the Chrome extension, the extension requests Google Gmail read-only access so it can help you identify and organize job-application-related email activity.

Gmail-derived processing is designed to stay local to the extension on your device. We do not use remote large language model processing or a backend analysis service to analyze Gmail message content for this workflow.

Our cloud CRM is intended for non-restricted sources, such as public-web, manually entered, or user-approved non-Gmail data. Restricted Gmail-derived records are blocked from being synced to the cloud CRM.

We may still receive limited operational account data needed to run the product, such as account identifiers, connection status, timestamps, or security and diagnostics signals. This policy distinguishes that operational metadata from Gmail message content and restricted Gmail-derived records.

• Requested Google scope: gmail.readonly.
• Purpose: help you review and organize job-application-related email activity in the extension.
• Processing model: Gmail message content and restricted Gmail-derived processing stay local to the extension on your device.
• User controls: you can disconnect Gmail, revoke Google access in your Google account settings, clear extension storage, or uninstall the extension.

How We Use Information

We use information to provide and maintain the service, authenticate users, operate the CRM and extension, improve performance and reliability, respond to support requests, prevent abuse, comply with legal obligations, and protect our users and systems.

We do not sell your personal information. We do not use restricted Gmail data for advertising, marketing profiles, or generalized model training.

Google API Data Commitments

When Google API data is accessed through the Chrome extension, we use it only to provide or improve user-facing features that you request. We do not transfer or use restricted Gmail data in ways that would violate the Google API Services User Data Policy, including the Limited Use requirements.

The use of information received from Google APIs will adhere to the Chrome Web Store User Data Policy, including the Limited Use requirements.

Except where required for security, legal compliance, fraud prevention, or with your affirmative direction, we do not allow humans to read restricted Gmail content and we do not share restricted Gmail content with third parties.

How We Share Information

We share information only as reasonably necessary to operate the service, comply with law, enforce our agreements, or protect rights, safety, and security.

• Service providers that help us run the service, such as hosting, authentication, data storage, customer support, billing, or email delivery providers.
• Professional advisers and counterparties in connection with legal, security, compliance, or corporate matters.
• Law enforcement, regulators, or other parties when required by law or when we believe disclosure is reasonably necessary to protect users, the public, or the service.
• A successor entity in connection with a merger, acquisition, financing, restructuring, or sale of assets, subject to applicable confidentiality and legal obligations.

Data Retention

We retain account, workspace, CRM, and operational data for as long as needed to provide the service, comply with legal obligations, resolve disputes, enforce our agreements, and maintain legitimate business records.

Locally processed Gmail extension data generally remains on your device unless you choose to sync permitted non-restricted information, clear extension data, disconnect Gmail, revoke access, or uninstall the extension.

Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, and alteration. No system is perfectly secure, and we cannot guarantee absolute security.

Your Choices And Rights

Depending on your location and the nature of your relationship with us, you may have rights to access, correct, export, or delete certain information. You may also be able to disconnect integrations, revoke Google access, or close your account.

To request deletion, export, or another privacy-related action, contact us at jovanny@aquickping.com.

Children

The service is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

Changes To This Policy

We may update this Privacy Policy from time to time. If we make a material change, we will update the effective date on this page and may provide additional notice where appropriate.

Contact

If you have questions about this Privacy Policy or our privacy practices, contact jovanny@aquickping.com.